• Who is entering into the agreement, when the event will take place, and what activities will occur (eg. reception, ceremony)

• Payment terms, including rental fee amount, accepted methods of payment, deposit, payment schedule and what happens in the case of a late payment

• How cancellations, terminations, and rescheduling would be handled

• What happens if the venue (you) must cancel

• What happens if the client must cancel

• How reimbursement to the venue would be handled in the case of a cancellation by the client

• What and how preparations will take place prior to the event (eg. meetings, bridal portraits, logistical plans, and rehearsal)

• Add-on items the client may choose, and at what cost

• Policies & rules around the following: drugs, firearms, smoking, vaping, tents, teepees, children and guest safety, decorations & fireworks, alcohol, disorderly persons, health & safety

• Notification that venue improvements may be made

• Information to clients regarding the event day including how long the rental period is, the event duration, bridal holding room, Bride/Groom suites, event coordination, audio equipment, cleaning, event breakdown, vehicles and medical staff

• What the maximum capacity of the venue is and what will occur in the case of the event being over capacity

• When and where music is allowed

• Venue’s right to take and share photos, videos and digital recordings of the event for advertising purposes

• What happens in the event of damage and property loss, and when payment is due

• Date transfer options due to COVID-19 or other severe illness outbreaks

• Standard legal clauses including: representations and warranties, limitation of liability, legal terms, entire agreement, severability, waiver of contractual right, force majeure, law, amendments, release of liability and assumption of risk, indemnification and dispute resolution

This is an essential template for any venue owner.

No matter if you host weddings or other types of events at your location, this agreement is vital.

With this agreement, you’ll start the relationship with your venue clients off on the right foot.

Instant access to:

• An instruction guide on how to edit & use your template

• Your legal template in .docx format which may be edited in any word processor or Google Docs

• Highlighted sections and instructions in the template on how to properly customize it to your business