The Custom Stationery Agreement
The Custom Stationery Agreement
Stationers, this is one of our founders, Paige Hulse’s favorite templates in the Shop.
She drafted this contract back when she was running her calligraphy business and learned that sometimes our stationery customers can be more than a little hard to please. For example:
What do you do with the client who wants their product done ASAP.
What happens if the customer keeps changing their mind, then doesn’t understand why the project has to be delayed?
You can rest assured that this template covers these circumstances and more.
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Who is entering into the agreement and the purpose of the agreement
Services to be provided, and goods to be delivered (eg. wedding invitations, save the dates, place cards, etc.)
Requirement for your clients to submit content for their stationery a defined amount of time prior to the event to give you plenty of time to complete the work
Length and duration of the agreement
How the finished goods will be delivered
What happens if the post office cannot read the address by machine or the invitation cannot be delivered
Policies on shipping, including rush orders, and insured shipping
What happens if the post office is not able to electronically read the envelopes and the items cannot be delivered
Who is responsible for the risk of loss after the Stationer has sent the addressed envelopes via the post office
Price of the services/products, and shipping cost
Methods of payment accepted
Payment policies (initial payment, retainer/deposit, final payment, refunds, etc.)
What happens if the situation arises of a late payment
Policies on proofing and revisions
Client responsibility for accuracy of provided content
Policies on supplies & over runs
Description of the timeline of the project and when certain details are needed (eg. guest list)
What happens if identical embellishments displayed in photographs are no longer available
Agreement to give the Stationer creative license
Policies around confidentiality, communication and cooperation
Who owns the copyright and intellectual property rights after the project is complete
Option for the client to purchase an extended license and therefore have the right to print an unlimited amount of additional items
Requirement for the client to credit the stationer anytime photos/videos/media of the goods is displayed on social media or websites
Ability for the Stationer to share images/videos/media of the goods for promotional purposes
What happens in the event of the client cancelling, rescheduling or terminating the agreement
Requirement of reimbursement for the time spent on the services if the client cancels
What happens if you are unable to perform the services due to incapacitation
Standard legal clauses including: Representations and warranties, limitation of liability, compliance with law, amendments, assumption of risk, indemnification, Merger, and Force Mejeure
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This is an essential contract for any Stationer who is providing stationery services to clients.
This agreement defines the relationship between you and your client and will start your work together off on the right foot.
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Instant access to:
An instruction guide on how to edit & use your template
Your legal template in .docx format which may be edited in any word processor or Google Docs
Highlighted sections and instructions in the template on how to properly customize it to your business
Please note: this contract overlaps greatly with our Calligraphy Template.
What’s the difference? This template is drafted more with the stationery, print, paper company in mind, rather than a calligrapher or hand letterer.
If you are both a stationer AND a calligrapher, the calligraphy agreement is the appropriate choice, as it has more provisions that you can simply remove, if they do not fit that specific project. It’s always easier to remove provisions than add them, and the calligraphy agreement is written to be more inclusive than the stationery agreement. We define “stationer” as someone who prints invitation suites, other paper goods, etc, that you yourself are not hand writing, while a calligrapher is potentially doing both, but also offers hand-written services.
We passed the bar so you don’t have to
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edit and customize
Swap out the demo content and examples for your own business name, pricing package options, location, etc.
use confidently
Pop the completed contract into your CRM or on your site. Then sleep soundly knowing you and your business are legally well taken care of.
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